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International Scholarships

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Canada-China Scholars' Exchange Program

Competition: Open for the 2016-2017 academic year

Deadline: March 10, 2016

Who applies:

  • Canadian students at the college, undergraduate and graduate levels in Canada;
  • Canadian faculty members or research staff at a post-secondary institution in Canada; and
  • Canadian mid-career professionals who have a Master’s or PhD degree and have managerial, policy development or decision-making responsibilities.

Description: A number of short-term, non-degree-seeking awards are offered to Canadian academics, students and professionals who wish to study and/or do research in subject areas related to China at participating Chinese institutions. Scholarships are available for studies and research, for a combination of studies and language studies, or for language studies only at participating Chinese institutions.

Guidelines

Scholarships are available for studies and research, for a combination of studies and language studies, or for language studies only. Scholarships are not to be used towards a degree in China.

For students, each award is tenable for a period of no more than 12 months and no less than four months.

For mid-career professionals and faculty members, awards are tenable for a period of no more than 12 months and no less than eight weeks.

The scholarship is tenable between September 2016 and August 2017.

Scholarship Value

The award component provided by the Chinese Ministry of Education includes:

  • tuition fees at participating Chinese institutions;
  • a monthly stipend appropriate to the recipient status as students and research scholars;
  • housing;
  • medical insurance;
  • teaching and research materials; and
  • meals and accommodation during stopovers in Beijing/Shanghai en route to the final destination.

The award component provided by Foreign Affairs, Trade and Development Canada (DFATD) includes travel to and from the destination in China via the most cost-effective route between their point of origin and the final destination, under the following conditions:

  • the itinerary must be approved by DFATD or the scholarship administrator, the Canadian Bureau for International Education (CBIE);
  • the funding only covers the flights for travel to China from Canada at the beginning of the scholarship and for return travel to Canada upon completion of the scholarship;
  • scholarship recipients must make travel arrangements through a CBIE designated travel agent as soon as they obtain their visa; and
  • flights must be booked and paid for before March 15, 2017.

Note that the cost of transportation for Government of Canada employees is not covered.

Scholarship Duration

Scholarships are awarded for:

  • four to 12 months for students; and
  • eight weeks to 12 months in the case of mid-career professionals and faculty members.

The Chinese academic year starts in September and ends in early July, including a winter vacation of approximately three weeks in January or February.

Scholarships can begin as of September 2016 and must end before August 2017.

Eligibility

Applicants must:

  • be Canadian citizens residing in Canada;
  • be either:
    • a full-time permanent professor or research staff at a recognized postsecondary education or research institution in Canada;
    • a student enrolled in either a college, undergraduate or graduate program at a recognized postsecondary education institution in Canada; or
    • a mid-career professional from a Canadian government, media or cultural organization, or national education association, who has a graduate studies (Master's or PhD) degree and has managerial, policy development or decision making responsibilities for at least three years with the organization;
  • have achieved the required level of written and spoken Chinese by the host institution in China, if applicable;
  • undertake studies in an approved subject area in a Chinese institution; and
  • not be seeking a degree in China.

Please note that employees of the Government of Canada or its agencies (including those on leave), although eligible for this scholarship, are not eligible for the travel benefit funded by DFATD.

Desired Qualifications

Applications will be assessed on the applicant's academic merit, proposed study or research plan, and the relevance of the proposal to their career plans.

  • Mid-career professionals must demonstrate strong leadership qualities through a commitment to innovation, creativity and an entrepreneurial spirit.
  • Preference will be given to those candidates whose study or research plan is related to China.
  • If applying for language courses, priority may be given to those who have demonstrated a previous interest in the Chinese language and have a basic knowledge of the Chinese language.

Terms and Conditions

Scholarship recipients:

  • must be enrolled at their host university for the time periods approved by the China Scholarship Council (CSC). Requests for deferred registration may not be accepted;
  • must return to Canada upon completion of their program;
  • may not concurrently hold other scholarships offering similar benefits;
  • will be required to sign a Letter of Agreement with DFATD in order to receive the in-kind grant towards the round-trip flight to and from China;
  • must ensure that they have appropriate medical insurance coverage for the duration of the scholarship; and
  • must submit a report to the Embassy of the People’s Republic of China in Canada concerning their research or language learning in China within two months after the completion of their scholarship. The host postsecondary institution is also expected to evaluate the recipient's academic performance.

Pre-selected candidates will need to submit a Letter of Admission from one of their selected Chinese postsecondary participating institutions to the Embassy of the People's Republic of China in Canada by fax at (613) 789-0262 or by email at lixiaoshu@cnembedu.ca by April 18, 2016. The letter of admission is required to obtain a notice of admission under the China Scholarship Council program and the visa application document.

Pre-selected candidates will also be required to complete the Chinese Foreigners Physical Examination form and blood test and send it in a sealed envelope by April 18, 2016, to the following address:

Embassy of the People's Republic of China in Canada
Attention: Canada-China Scholars' Exchange Program
396 Wilbrod Street
Ottawa, Ontario, Canada
K1N 6M8

Deadline

The deadline for submitting the DFATD online application is March 10, 2016, 11:59 p.m. EDT.

The deadline to receive the China Scholarship Council (CSC) online application form and supporting documentation by mail is March 10, 2016.

Applications received late or incomplete by the scholarship administrator, the Canadian Bureau for International Education (CBIE), will not be considered.

It is the responsibility of the applicant to ensure that all documents required by mail are received at CBIE by the deadline. CBIE will not accept incomplete files. Supporting documents, other than the ones requested, will not be accepted.

An acknowledgement of receipt will not be provided.

Notification

Applicants must ensure that a permanent email address is included in their application to receive notification.

Pre-selection

Applicants will be contacted by April 5, 2016 regarding the status of their application. Pre-selected candidates will receive an award letter which they will need to submit as soon as possible to the three Chinese institutions listed on their application to obtain a letter of admission.

Pre-selected candidates will need to submit a Letter of Admission from one of their selected Chinese postsecondary institutions to the Embassy of the People's Republic of China in Canada by fax at (613) 789-0262 or by email at lixiaoshu@cnembedu.ca within two weeks of receiving their award letter. 

As a visa requirement, pre-selected candidates that are going to China for more than six months will also be required to complete the Chinese Foreigners Physical Examination Form, including blood test results, and send it to the following address in a sealed envelope within two weeks of receiving their pre-selection award letter:

Embassy of the People's Republic of China in Canada
Attention: Canada-China Scholars' Exchange Program
396 Wilbrod Street 
Ottawa, Ontario, Canada 
K1N 6M8

Final selection

The CSC will communicate with successful candidates by August 2016.

Successful candidates will receive an admission notice from the Chinese institution along with other information material related to the visa application process and travel to China around the same time period as the final selection.

Selection of the scholarship recipients is subject to the CSC agreeing to the terms of admission of the host university or institution in China.

Application Process

To be considered for a Canada-China Scholars’ Exchange Program, the applicant must complete the following two-step process.

  1. Applicants must first complete and submit the online application form of Foreign Affairs, Trade and Development Canada (DFATD) available on this site and provide the supporting documents as requested.
  2. Applicants must complete and submit the CSC online application from the China Scholarship Council (CSC) website as well as an application package submitted by mail.

Late or incomplete submissions will not be considered.

Step One: DFATD Online Application

Applicants are encouraged to carefully read the instructions below before beginning the online form. If applicants experience difficulty filling out or submitting the form, they should send an email to admin-scholarships-bourses@cbie.ca.

Instructions

Applicants must:

  • complete the online form;
    • Individuals who do not have an account will first need to Register an account.
    • Under “For Canadians” section, applicants will need to go to the Canada-China Scholars' Exchange Program and click on Apply Now.
  • enter data in the fields marked mandatory, following instructions for each item;
  • upload all required supporting documents;
  • upon completion, verify the data prior to submission;
  • print the form for their records using the print function in the browser; and
  • click SUBMIT to provide their form electronically to DFATD. The candidate will receive a confirmation message and reference number once their form is submitted.

NOTE: Applicants will have the possibility to save their application and complete it at a later time. Both saved and submitted applications will appear on the applicant’s profile homepage.

Information required in the application form:

  • Letter of intent: In the box provided, the candidate must describe, in English or French, the nature of the research or studies to be undertaken and explain the rationale for study in China and for the choice of institution, the program, and the supervisor if applicable. The candidate must also indicate how the proposed program of study or research will relate to their future career (maximum 10 000 characters).  
  • Letters of recommendation: The candidate must provide the name, title, relation and organisation of the referees submitting letters of recommendation.
  • Academic qualifications: The candidate must list of degrees obtained and other vocational/language studies relevant to this application.
  • Academic distinction: The candidate must list up to three distinctions, prizes, or scholarships received and/or expected, and indicate the value in each case.
  • Publications: The candidate must list up to three scholarly publications in the bibliographic format appropriate to his/her discipline including an abstract for each.
  • Relevant work experience: this section is mandatory for mid-career professional, professors or research staff.
  • Other achievements (maximum 1500 characters): The candidate must include any other information about their studies or career to date that shows their academic merit, their leadership abilities, accomplishments and/or engagement to innovation and creativity.

Supporting Documentation

All supporting documentation may be submitted in English or in French, but pre-selected candidates will be required to provide English translation.

The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 Mb in order for the application to upload successfully.

  • Certificate of admission: certificate of admission from the host institution or copy of correspondence testifying that the applicant has requested admission or will have access to the facilities needed to complete the proposed research project.
  • Copy of diploma: for the highest degree obtained.
  • Proof of Canadian citizenship: copy of a birth certificate, citizenship card, or passport; a baptism certificate is not accepted as proof of Canadian citizenship.
  • Official transcripts: a transcript of the highest post-secondary studies completed (academic records including colleges and CÉGEPs) with the cumulative grade point average for each degree or certificate and a transcript of studies in progress (if applicable).
  • Study or Research Proposal: an essay describing your study or research plan (maximum two pages).
  • Proof of Registration for Studies in Progress: (if applicable).

APPLY NOW

Step Two: China Scholarship Council (CSC) Application

Applicants must complete and submit the online application from the China Scholarship Council website. The CSC requires that all applicants submit their online application form in English.

Applicants must:

  • create a profile by clicking on “Register”;
  • select the program “CHINESE GOVERNMENT SCHOLARSHIP”;
  • indicate on the form the "Agency Number” 1241;
  • select three institutions on their application. Those who indicate that they are not willing to consider alternatives may be withdrawn from consideration if the institution that they have indicated is deemed inappropriate by CSC, or is not able to offer a place;
  • download and print three copies of the application once completed; and
  • ensure to include a photo of themselves on the first page of each copy of the application form.

NOTE: Candidates applying under the Senior Scholar category must hold at least a master’s degree and be a professor or research staff under the age of 50.

All inquiries regarding this scholarship should be directed to:

Embassy of the People’s Republic of China in Canada
Attention: Education Office - Canada-China Scholars' Exchange Program
396 Wilbrod Street
Ottawa, Ontario
K1N 6M8
Tel: (613) 783-3562
Fax: (613) 789-0262
Email: lixiaoshu@cnembedu.ca

NOTE: In addition to submitting the CSC online application, three copies of the printed application form and three copies of each of the supporting documents must be submitted by mail to the following address:

Canadian Bureau for International Education (CBIE)
Attention: Canada-China Scholars' Exchange Program
220 Laurier Avenue West, Suite 1550
Ottawa, Ontario
K1P 5Z9

It is the responsibility of the candidate to ensure that these documents are received at CBIE by the deadline. All supporting documentation may be submitted in English or in French, but pre-selected candidates that submitted supporting documents in French will be required to provide English translations by April 18, 2016.

Supporting Documentation

The following documents must be sent by mail:

  • Official transcripts: an official transcript (or a notarized photocopy) of the most advanced post-secondary degree completed to date (including college and CÉGEP), and a transcript of post-secondary studies in progress if applicable. The transcript must include the cumulative grade point average (CGPA) for each degree or certificate. If not indicated on the transcript, attach a separate certificate indicating the CGPA.
  • Degree diploma: a certified copy (or a notarized photocopy) of the most advanced diploma obtained. If the degree diploma is in a language other than English or French, a translation must be included.
  • Two letters of recommendation: letters of recommendation must clearly identify the name of the applicant in the following format: CCSEP-LETTER-last name of the candidate-last name of the referee.
  • Proof of language proficiency: results of the Chinese Proficiency Test (HSK), or other Chinese language courses results, if applicable.

Artwork samples for applicants in fine arts, music and architecture required are as follows (applicants in the history or theory of art, of music, or of architecture are not required to submit samples):

  • Applicants in the fine arts, painting, graphic arts, sculpture and photography1 must submit six color pictures of six work pieces on a USB key, CD or DVD.
  • Film-makers and video artists1 must submit at least one recent film, indicating when it was made, how the applicant was involved in its production and the running time. These must be provided on a USB key, CD or DVD, be dated, and clearly identified with the applicant's name.
  • Applicants in music1 must submit a USB key, CD or DVD of three original work pieces totaling no more than 30 minutes.
  • Applicants in architecture1 must submit up to six reproductions of drawings, provided on a USB key, CD or DVD.

It is strongly recommended that the applicant collect all the required supporting documents in sealed envelopes and send them to CBIE in one package by a method that provides confirmation of its delivery, such as a courier service or registered mail.

If the applicant is unable to collect all the required supporting documents in one package, the applicant must ensure that their referees and institution(s) submit the documents directly to CBIE.

CBIE is unable to acknowledge receipt, by letter or telephone, but questions can be addressed to scholarships-bourses@cbie.ca.

Review Procedures

A pre-selection committee, consisting of five members including two representatives from the Chinese Embassy in Canada, two representatives from the Canadian academic community and one representative from the Government of Canada, will nominate a list of candidates to the CSC for approval and placement at Chinese institutions.

The final selection of scholarship recipients is made by the CSC.

Conditions

All recommendations of the Canadian scholarship selection committee and decisions made by China are final. There is no appeal process.

The selection committee does not provide feedback to unsuccessful candidates. Applications submitted directly to the Embassy of the People’s Republic of China in Canada will not be considered.

Submitted applications and documents are not returned.

These scholarships are subject to the availability of funds.


1Only samples as specified above will be presented to the selection committee. Samples can be returned following the competition; please indicate the return address. However CBIE, while taking all reasonable care, cannot be held responsible for the loss or damage of artwork samples.

Background

The Canada-China Scholars’ Exchange Program (CCSEP) is based on reciprocal agreements between the Government of Canada and the Government of the People’s Republic of China.

Established in 1973, the CCSEP was the result of an undertaking by then Chinese premier Zhou Enlai and Canadian Prime Minister Pierre Elliott Trudeau. Over the past 42 years, more than 1000 scholars have participated in the program. Canadian scholars have brought new perspectives to their host country and acquired enhanced knowledge and understanding of China.

The original Memorandum of Understanding was modified in 2012 to allow for a wider range of applicants.

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Date Modified:
2015-10-29