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International Scholarships

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Canada-China Scholars' Exchange Program

Competition: Closed for the 2015-2016 academic year

Who applies: Canadian students, researchers, faculty members and professionals

Description: A number of short-term, non-degree-seeking awards are offered to Canadian academics, students and professionals who wish to study and/or do research at participating Chinese institutions. Scholarships are available for studies and research, for a combination of studies and language studies, or for language studies only.

Guidelines

Scholarships are available for studies and research, a combination of studies and language studies or for language studies only. Each award is tenable for a period of no more than 12 months and no less than four months for students or no less than eight weeks in the case of midcareer professionals, teaching and research staff.

The scholarship is tenable between September 2015 and August 2016.

Scholarship Value

The award component provided by the Chinese Ministry of Education includes:

  • tuition fees at participating Chinese institutions;
  • a monthly stipend appropriate to the recipient status as students and research scholars;
  • housing;
  • medical insurance;
  • teaching and research materials; and
  • meals and accommodation during stopovers in Beijing/Shanghai en route to the final destination.

The award component provided by Foreign Affairs, Trade and Development Canada (DFATD) includes travel to and from the destination in China via the most cost-effective route between their point of origin and the final destination, under the following conditions:

  • the itinerary must be approved by DFATD or the scholarship administrator, the Canadian Bureau for International Education (CBIE);
  • the funding only covers the flights for travel to China from Canada at the beginning of the scholarship and for return travel to Canada upon completion of the scholarship;
  • scholarship recipients should make travel arrangements through a CBIE designated travel agent as soon as they obtain their visa; and
  • flights should be booked and paid for before March 15, 2016.

Note that the cost of transportation for Government of Canada employees is not covered.

Scholarship Duration

Scholarships are awarded for:

  • four to twelve months for students; and
  • eight weeks to twelve months in the case of professionals, professors and researchers.

The Chinese academic year starts in September and ends in early July, including a winter vacation of approximately three weeks in January or February.

The scholarship cannot start before September 2015 and must end before August 2016.

Eligibility

Applicants must:

  • be Canadian citizens;
  • be either:
    • a full-time permanent teaching or research staff at a recognized postsecondary education or research institution in Canada;
    • a student enrolled in either a college, undergraduate or graduate program at a recognized postsecondary education institution in Canada; or
    • a mid-career professional from a Canadian government, media or cultural organization, or national education association, who has a graduate studies (master's or PhD) degree and has managerial, policy development or decision making responsibilities for at least three years with the organization;
  • have achieved the required level of written and spoken Chinese by the host institution in China, if applicable; and
  • undertake studies in an approved subject area in a Chinese institution.

Please note that employees of the Government of Canada or its agencies (including those on leave), although eligible for this scholarship, are not eligible for the travel benefit funded by DFATD.

Desired Qualifications

Applications will be assessed on the applicant's academic merit and proposed research plan. Professionals must demonstrate strong leadership qualities through a commitment to innovation, creativity and an entrepreneurial spirit. Preference will be given to those candidates whose research is related to China.

Terms and Conditions

Scholarship recipients:

  • must be enrolled at their host university for the time periods approved by the China Scholarship Council (CSC). Requests for deferred registration may not be accepted;
  • must return to Canada upon completion of their program;
  • may not hold concurrently other scholarships offering similar benefits;
  • will be required to sign a Letter of Agreement with DFATD in order to receive the in-kind grant towards the round-trip flight to and from China;
  • must ensure that they have appropriate medical insurance coverage for the duration of the scholarship; and
  • must submit a report to the Embassy of the People’s Republic of China in Canada concerning their research or language learning in China within two months after the completion of their scholarship. The host postsecondary institution is also expected to evaluate the recipient's academic performance.

Pre-selected candidates will need to submit a Letter of Admission from one of their selected Chinese postsecondary institution to the Embassy of the People's Republic of China in Canada by fax at (613)789-0262 or by email at cnembedu4@bellnet.ca by April 29, 2015.

Pre-selected candidates will also be required to complete the Chinese Foreigners Physical Examination form and blood test and send it in a sealed envelope by April 29, 2015, to the following address:

Embassy of the People's Republic of China in Canada
Attention: Canada-China Scholars' Exchange Program
396 Wilbrod Street
Ottawa, Ontario, Canada
K1N 6M8

Deadline

The deadline for submitting the DFATD online application is March 30, 2015, 11:59 p.m. EDT.

The deadline to receive the China Scholarship Council (CSC) online application form and supporting documentation by mail is March 30, 2015.

Applications received late or incomplete by the scholarship administrator, the Canadian Bureau for International Education (CBIE), will not be considered.

It is the responsibility of the applicant to ensure that all documents required by mail are received at CBIE by the deadline. CBIE will not accept incomplete files. Supporting documents, other than the ones requested, will not be accepted.

An acknowledgement of receipt will not be provided.

Notification

Applicants must ensure that a permanent email address is included in their application to receive notification.

Pre-selection

Applicants will be contacted by April 20, 2015 regarding the status of their application. Pre-selected candidates will receive an award letter which they will need to submit as soon as possible to the three Chinese institutions listed on their application to obtain a letter of admission.

Final selection

The CSC will communicate with successful candidates by early August 2015.

Successful candidates will receive an admission notice from the Chinese institution along with other information material related to the visa application process and travel to China around the same time period as the final selection.

Selection of the scholarship recipients is subject to the CSC agreeing to the terms of admission of the host university or institution in China.

Application Process

To be considered for a Canada-China Scholars’ Exchange Program, the applicant must complete the following two-step process.

  1. Applicants must first complete and submit the online application form of Foreign Affairs, Trade and Development Canada (DFATD) available on this site and provide the supporting documents as requested.
  2. Applicants must complete and submit the CSC online application from the China Scholarship Council (CSC) website as well as an application package submitted by mail.

Late or incomplete submissions will not be considered.

Step One: DFATD Online Application

Applicants are encouraged to carefully read the instructions below before beginning the online form. If applicants experience difficulty filling out or submitting the form, they should send an email to admin-scholarships-bourses@cbie.ca.

Instructions

Applicants must:

  • complete the online form;
    • Individuals who do not have an account will first need to Register an account.
    • Under “For Canadians” section, applicants will need to go to the Canada-China Scholars' Exchange Program and click on Apply Now.
  • enter data in the fields marked mandatory, following instructions for each item;
  • upload all required supporting documents;
  • upon completion, verify the data prior to submission;
  • print the form for their records using the print function in the browser; and
  • click SUBMIT to provide their form electronically to DFATD. The candidate will receive a confirmation message and reference number once their form is submitted.

NOTE: Applicants will have the possibility to save their application and complete it at a later time. Both saved and submitted applications will appear on the applicant’s profile homepage.

Supporting Documentation

All supporting documentation may be submitted in English or in French, but pre-selected candidates will be required to provide English translation.

The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 Mb in order for the application to upload successfully.

  • Certificate of admission: certificate of admission from the host institution or copy of correspondence testifying that the applicant has requested admission or will have access to the facilities needed to complete the proposed research project.
  • Copy of diploma: for the highest degree obtained.
  • Proof of Canadian citizenship: copy of a birth certificate, citizenship card, passport or permanent resident card; a baptism certificate is not accepted as proof of Canadian citizenship.
  • Official transcripts: a transcript of all post-secondary studies to date (complete academic records including colleges and CÉGEPs) with the cumulative grade point average for each degree or certificate.
  • Study or Research Proposal: an essay describing your study or research plan (maximum two pages).

Step Two: CSC Application

Applicants must complete and submit the online application from the China Scholarship Council website. The CSC requires that all applicants submit their online application form in English.

Applicants must:

  • create a profile by clicking on “Register”;
  • select the program “CHINESE GOVERNMENT SCHOLARSHIP”;
  • indicate on the form the "Agency Number” 1241;
  • select three institutions on their application. Those who indicate that they are not willing to consider alternatives may be withdrawn from consideration if the institution that they have indicated is deemed inappropriate by CSC, or is not able to offer a place;
  • download and print three copies of the application once completed; and
  • ensure to include a photo of themselves on the first page of each copy of the application form.

All inquiries regarding this scholarship should be directed to:

Embassy of the People’s Republic of China in Canada
Attention: Education Office
396 Wilbrod Street
Ottawa, Ontario
K1N 6M8
Tel: (613) 783-3562
Fax: (613) 789-0262
Email: cnembedu4@bellnet.ca

NOTE: In addition to submitting the CSC online application, three copies of the printed application form and three copies of each of the supporting documents must be submitted by mail to the following address:

Canadian Bureau for International Education (CBIE)
Attention: Canada-China Scholars' Exchange Program
220 Laurier Avenue West, Suite 1550
Ottawa, Ontario
K1P 5Z9

It is the responsibility of the candidate to ensure that these documents are received at CBIE by the deadline. All supporting documentation may be submitted in English or in French, but pre-selected candidates that submitted supporting documents in French will be required to provide English translations by April 24, 2015.

Supporting Documentation

The following documents must be sent by mail:

  • Official transcripts: an official transcript (or a notarized photocopy) of the most advanced post-secondary degree completed to date (including college and CÉGEP), and a transcript of post-secondary studies in progress if applicable. The transcript must include the cumulative grade point average (CGPA) for each degree or certificate. If not indicated on the transcript, attach a separate certificate indicating the CGPA.
  • Degree diploma: a certified copy (or a notarized photocopy) of the most advanced diploma obtained. If the degree diploma is in a language other than English or French, a translation must be included.
  • Two letters of recommendation: letters of recommendation must clearly identify the name of the applicant in the following format: CCSEP-LETTER-last name of the candidate-last name of the referee.
  • Proof of language proficiency: results of the Chinese Proficiency Test (HSK), if applicable.

Artwork samples for applicants in fine arts, music and architecture required are as follows (applicants in the history or theory of art, of music, or of architecture are not required to submit samples):

  • Applicants in the fine arts, painting, graphic arts, sculpture and photography1 must submit six color pictures of six work pieces on a USB key, CD or DVD.
  • Film-makers and video artists1 must submit at least one recent film, indicating when it was made, how the applicant was involved in its production and the running time. These must be provided on a USB key, CD or DVD, be dated, and clearly identified with the applicant's name.
  • Applicants in music1 must submit a USB key, CD or DVD of three original work pieces totaling no more than 30 minutes.
  • Applicants in architecture1 must submit up to six reproductions of drawings, provided on a USB key, CD or DVD.

It is strongly recommended that the applicant collect all the required supporting documents in sealed envelopes and send them to CBIE in one package by a method that provides confirmation of its delivery, such as a courier service or registered mail.

If the applicant is unable to collect all the required supporting documents in one package, the applicant must ensure that their referees and institution(s) submit the documents directly to CBIE.

CBIE is unable to acknowledge receipt, by letter or telephone, but questions can be addressed to scholarships-bourses@cbie.ca.

Review Procedures

A pre-selection committee, consisting of five members including two representatives from the Chinese Embassy in Canada, two representatives from the Canadian academic community and one representative from the Government of Canada, will nominate a list of pre-selected candidates to the China Scholarship Council for approval and placement in a Chinese institution.

The final selection of scholarship recipients is made by the China Scholarship Council.

Conditions

All recommendations of the Canadian Scholarship Selection Committee and decisions made by the host countries are final. There is no appeal process.

The Selection Committee does not provide feedback to unsuccessful candidates. Applications submitted directly to the Embassy of the People’s Republic of China in Canada will not be considered.

Submitted applications and documents are not returned.

These scholarships are subject to the availability of funds.


1Only samples as specified above will be presented to the Selection Committee. Samples can be returned following the competition; please indicate the return address. However CBIE, while taking all reasonable care, cannot be held responsible for the loss or damage of artwork samples.

Background

The Canada-China Scholars’ Exchange Program (CCSEP) is based on reciprocal agreements between the Government of Canada and the Government of the People’s Republic of China.

Established in 1973, the CCSEP was the result of an undertaking by then Chinese premier Zhou Enlai and Canadian Prime Minister Pierre Elliott Trudeau. Over the past 38 years, more than 900 scholars have participated in the program. Canadian scholars have brought new perspectives to their host country and acquired enhanced knowledge and understanding of China.

The original Memorandum of Understanding was modified in 2012 to allow for a wider range of applicants.

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Date Modified:
2015-04-01