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International Scholarships

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Emerging Leaders in the Americas Program (ELAP)

Competition: Open for the 2015-2016 academic year

Deadline: April 30, 2015

Who Applies: Canadian Institutions

Description: The Emerging Leaders in the Americas Program (ELAP) scholarships provide students and researchers from Latin America and the Caribbean with short-term exchange opportunities for study or research at the college, undergraduate and graduate levels.

NOTE: The candidate's studies or research may commence as early as July 2, 2015 but no later than February 1, 2016.

Guidelines

The Emerging Leaders in the Americas Program (ELAP) scholarships are facilitated through institutional collaborations and student exchange agreements between Canadian and Latin American or Caribbean institutions. These agreements are created between colleges, technical or vocational institutions and universities. Students or researchers, hereby referred to as "candidates", remain registered as full time students in their home institution during this exchange.

Canadian post-secondary institutions

Canadian institutions are:

  • responsible for submitting applications on behalf of candidates from institutions in Latin America and the Caribbean; and
  • encouraged to promote the opportunity to faculty and staff, as well as to partner institutions in Latin America and the Caribbean.

Canadian institutions with successful candidates:

  • should identify a single person responsible for the administration of the contribution agreement and another person with delegated signing authority; and
  • will receive contribution funding from Foreign Affairs, Trade and Development Canada (DFATD) to disburse as scholarships to recipients.

Non-Canadian candidates

Candidates interested in this scholarship program should contact their home institution to:

  • make their interest known;
  • find out if there is an existing institutional collaboration or exchange agreement with a Canadian institution; and
  • request information about the application process and selection criteria specific to the Canadian institution.

Selected candidates are encouraged to:

  • ensure that they fulfill the requirements of the Canadian institution including academic requirements and language proficiency;
  • initiate the process for the transfer of credits to their home institution as soon as their Canadian courses have been identified;
  • follow the procedures as outlined by Citizenship and Immigration Canada (generally a study permit is required for course work and a work permit is required for research); and
  • contact alumni of the program through their home institution for advice and a local perspective on the scholarship experience.

Non-Canadian institutions

Non-Canadian institutions are encouraged to:

  • communicate with partner institutions in Canada to confirm or explore new student exchange agreements;
  • promote the program through their international offices;
  • identify strong academic candidates who meet the admission requirements for the Canadian partner institution; and
  • provide the candidates' names to the Canadian partner institution, which is responsible for submitting the scholarship applications.

Scholarship Value and Duration

The Canadian institution will receive funding from DFATD for all successful candidates (students and researchers) in the form of a contribution agreement and will be responsible for providing the funds to scholarship recipients.

The scholarship value varies depending on the duration and level of study. The scholarship value for students is:

  • $7,200 CAN for college, undergraduate or graduate students (Master's and PhD) for four months or one academic term of study or research; or
  • $9,700 CAN for graduate students (Master's and PhD) for a period of five to six months of study or research.

As part of the Emerging Leaders in the Americas Program, selected graduate-level recipients will be invited to participate in a study tour focused on Canadian democratic governance and civil society or other key priority areas.

In addition to the funds allocated to the recipients by DFATD, the Canadian host institution may also claim $300 CAN per scholarship recipient to assist with administrative costs once the scholarship recipient arrives in Canada.

Eligible expenses

Canadian institutions will disburse scholarship funds to the scholarship recipient to cover costs including:

  • visa and/or study/work permit fees;
  • airfare, for the scholarship recipient only, to Canada by the most direct and economical route and return airfare upon completion of the scholarship;
  • health insurance;
  • living expenses;
  • ground transportation expenses, including a monthly bus pass; and
  • books, supplies, and equipment, excluding computers, required for the recipient’s study or research.

Payment Procedure

Subject to the terms and conditions of the Contribution Agreement, funding will be disbursed by a cheque issued to the Canadian institution upon receiving the following documents:

  • the Contribution Agreement signed by both the designated authority at the Canadian institution and the designated authority at DFATD; and
  • a Cash Flow Statement submitted by the Canadian institution to coincide with the arrival of the scholarship recipients to Canada.

Funds will be disbursed to the scholarship recipients according to the Canadian institution’s internal processes and in accordance with the terms and conditions of their Contribution Agreement.

The Canadian institution will retain proof of scholarship payments to the recipient(s) and other documents required as outlined in their Contribution Agreement. All funding must be disbursed to the recipient by March 14, 2016.

Should a recipient not take up the scholarship, all funds, including the administrative fee, must be returned to DFATD through the scholarship program administrator, the Canadian Bureau for International Education (CBIE).

Eligibility

Candidates must be citizens of one of the following eligible countries:

  • Caribbean: Anguilla, Antigua and Barbuda, Bahamas, Barbados, Belize, Bermuda, British Virgin Islands, Cayman Islands, Cuba, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, Montserrat, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago, Turks and Caicos;
  • Central America: Costa Rica, El Salvador, Guatemala, Honduras, Nicaragua, Panama;
  • North America: Mexico; or
  • South America: Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, Paraguay, Peru, Uruguay, Venezuela.

Candidates:

  • who have obtained Canadian citizenship or who have applied for permanent residency in Canada are not eligible;
  • already participating in an exchange program in Canada are not eligible;
  • already enrolled in a degree or diploma program at a Canadian university or college are not eligible; and
  • must be enrolled full-time at a post-secondary institution in an eligible country and paying any tuition fees regulated by that institution for the full duration of the exchange.

Terms and Conditions

The following terms and conditions must be met during the period of the scholarship.

The Canadian post-secondary institution:

  • must be recognized by its provincial or territorial government;
  • must waive tuition and/or academic fees for selected students and researchers, as scholarship recipients must be registered full-time and paying tuition to their home institution;
  • must inform both the candidate and their home institution of any mandatory fees that, in exceptional cases, cannot be waived, prior to applying for a scholarship on the candidate's behalf;
  • must enter into an agreement with the recipient stating that:
    • funding for the scholarship is provided by DFATD;
    • the recipient must provide the Canadian institution with records to account for major expenses such as travel and lodging; and
    • the recipient agrees to have their contact information shared with DFATD, for reasons such as: to be invited to join the Government of Canada Scholars’ Alumni Association (GCSAA), to attend events organized by the Canadian Embassy in their home country and by DFATD in Canada, or for promotional and statistical purposes; and
  • will be required to provide qualitative and quantitative reports during the scholarship period.

Scholarship recipients:

  • must engage in full-time studies (not including ESL/EFL programs) or research as defined by the Canadian institution;
  • must be proficient in the language of instruction at the Canadian institution (English or French) before their arrival in Canada;
  • may not hold any other scholarship granted by the Government of Canada;
  • enrolled in courses must arrive in Canada by September for the fall semester or by January for the winter semester; and
  • conducting research must arrive in Canada for the uptake of their award between July 2, 2015 but no later than February 1, 2016. Failure to arrive during this time may result in the cancellation of the scholarship. In exceptional cases, and with prior approval from DFATD, the arrival deadline may be extended to March 1, 2016.

Important information:

  • For college and undergraduate applications, a written agreement or understanding between the Canadian institution and the candidate’s home institution must be in place at the time of application.
  • For graduate applications, an inter-institutional agreement is desirable but not mandatory. If there is no existing exchange agreement, graduate applications which involve a new or established collaboration between professors from a Canadian and the candidate's home institution will be accepted.
  • Applications submitted directly by a candidate or their home institution will not be accepted.
  • Scholarships cannot be deferred and are not renewable.
  • Priority will be given to candidates who have not previously studied in Canada under a Government of Canada scholarship.
  • Scholarships are not taxable for either the institution or the scholarship recipient.

Arrival in Canada

The scholarship recipients may commence their studies or research as early as July 2, 2015 but no later than February 1, 2016.

Deadline for candidates and non-Canadian institutions

Canadian institutions are advised to establish an earlier deadline with candidates and their home institutions to ensure timely receipt of supporting documents.

Interested candidates are encouraged to check with both their home institution and the Canadian institution to obtain their respective deadlines.

Deadline for Canadian institutions

The deadline for Canadian institutions to submit online applications on behalf of candidates is 11:59 p.m. EDT, April 30, 2015.

It is the responsibility of the Canadian institution to ensure that supporting documents are received by the deadline. Supporting documents, other than those requested, will not be accepted.

Notification

Canadian institutions will be contacted by May 29, 2015 by the Scholarship Administrator, the Canadian Bureau for International Education (CBIE), regarding an update on the status of their application(s).

Canadian institutions with successful candidates will receive a contribution agreement for the administration and disbursement of scholarships to the recipients.

Application Process

The Canadian institution must apply on behalf of the candidate(s) by completing the online application form and submitting all supporting documents prior to the deadline. Institutions may submit multiple applications and may be asked to rank their applications, based on its strategic priorities. A single person should be responsible for the administration of the program. Canadian faculty or staff members who are submitting an application must notify the person responsible for the administration of the program at their respective institution as the institution may be requested to rank multiple applications.

Canadian institutions are encouraged to carefully read the instructions below before beginning the online application.

If institutions experience difficulty filling out or submitting the form, they should send an email to admin-scholarships-bourses@cbie.ca.

Canadian institutions must:

  1. Complete an online application for each candidate.
    • Institutions which do not have an account first need to Register an account.
    • Under “For Non-Canadians” section, scroll down to the Emerging Leaders in the Americas Program and click on Apply Now.
  2. Enter data in the fields marked mandatory, following instructions for each item, or copy and paste it from another source. Note that the official name of the candidate’s home institution must be provided in their national language.
  3. Upload all required supporting documents.
  4. Upon completion, verify the data prior to submission.
  5. Print the form for their records using the print function in the browser.
  6. Click SUBMIT to provide their form electronically to DFATD. The institution will receive a confirmation message and reference number once their form is submitted.

NOTE: Institutions will have the ability to save applications and complete them at a later time. Both saved and submitted applications will appear on the institution’s profile homepage.

Supporting Documents

The following documents must be uploaded and attached to the online application form in one of the following formats: .pdf, .jpg, .doc, .docx, .txt or .gif. Each document must be smaller than 5 MB in order for the application to upload successfully.

  • Letter of intent from the candidate: a letter in English or French from the candidate describing the nature of their research or studies to be undertaken and explaining the rationale for study in Canada and for the choice of institution, the program and the supervisor. The candidate must also indicate how the proposed program of study or research will relate to their future career (maximum one page).
  • Privacy Notice Statement: a copy of the Privacy Notice Statement for non-Canadian participants signed by the candidate.
  • Proof of citizenship: a copy of the candidate's passport or national identity document with valid dates. Note: a baptism certificate is not accepted as proof of citizenship.
  • Proof of full-time enrolment: a letter in English or French from the home institution, on official letterhead, dated within the last six months, confirming that the candidate is currently enrolled in a full-time program and will continue to be enrolled upon their return. Note: copies of transcripts, a student card or letter of admission are not acceptable (maximum one page).
  • Letter of support from the home institution: a letter in English or French from the candidate's instructor, professor or international director at the home institution explaining the nature of study and how the candidate and the home institution will benefit from this scholarship program (maximum one page).
  • Memorandum of Understanding or agreement between the Canadian and candidate's home institutions: a written agreement or understanding signed by both institutions indicating that tuition fees will not be charged and containing any other clauses of mutual interest. Note: a signed copy of this document is mandatory for undergraduate and college applications. For graduate applications, if the exchange is made under a signed agreement, it is strongly suggested that it be included with the application.
  • Letter of invitation from the Canadian supervisor: applications for graduate students must include a letter from the Canadian supervisor indicating their willingness to support and mentor the candidate. This letter should demonstrate the support for the candidate during the exchange period and demonstrate how the Canadian institution, supervisor and peers will benefit (maximum one page).

Selection Process

The following guidelines are followed for the review, assessment and selection of applications:

  1. All online applications received by the deadline will be pre-screened to ensure they meet eligibility requirements established for the program.
  2. Eligible and complete applications, including the supporting documents, will be evaluated based on the following criteria as included in the supporting documents:
    • merit of the proposed research or study that the student will undertake in Canada;
    • benefit to the home institution, supervisor and peers;
    • benefit to the Canadian institution, supervisor and peers; and
    • strength of the linkages to be created through the proposed exchange.
  3. Should there be a larger number of applications than funding available, the Canadian institution will be asked to rank its eligible applications based on its institutional strategic priorities.

Conditions

The scholarship administrator is not able to provide feedback for unsuccessful candidates.

These scholarships are subject to the availability of funding from the Government of Canada.

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Background

In 2009, Prime Minister Harper announced the Emerging Leaders in the Americas Program (ELAP) to support the development of human capital and the next generation of leaders in the Americas while strengthening the linkages between post-secondary institutions in Canada and Latin America and the Caribbean.

The scholarships also advance Canada’s objectives for the Americas: democratic governance, peace and security and prosperity in the region.

Over 400 scholarships are awarded every year for a total of over 2,550 scholarships since 2009.

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Date Modified:
2015-02-19